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Information requirements according to Art. 12 ff. EU-DSGVO

I. Information requirements according to Art. 12 ff. EU-DSGVO

Your contact person as the responsible party within the meaning of the European Data Protection Regulation ("EU-DSGVO") and other national data protection laws of the member states as well as other data protection regulations is:

AdEx-Beratungs GmbH & Co. KG
Flachsland 12
22083 Hamburg
Deutschland

(hereinafter referred to as "we", "us" or "our")

II. Contact details of the data protection officer

The protection of your personal data is of great importance to us. To express this importance, we have commissioned a consulting firm specializing in data protection and data security to take on these central issues. Our data protection officer also comes from this highly experienced group of experts.

We are advised by:
MAGELLAN Rechtsanwälte, Brienner Straße 11, 80333 München / www.magellan-datenschutz.de

Please contact our data protection officer at MAGELLAN Rechtsanwälte directly with any questions you may have on the subject of data protection and data security:
E-Mail: datenschutz_adexpartners@magellan-rechtsanwaelte.de / Phone.: 040 229 441 61

III. Data processing on our website

1. Provision of the website and creation of log files

i. Legal basis

The legal basis for the processing of your personal data in the context of the provision of the website and the creation of log files is Art. 6 (1) lit. f EU-DSGVO.

ii. Purpose

The temporary storage of your personal data by us is necessary to enable delivery of the website to your computer. For this purpose, your personal data must be stored for the duration of the session.

Your personal data is stored in log files to ensure the functionality of the website. In addition, we use your personal data to ensure the security of our information technology systems. Your personal data is not processed in any other way.

iii. Storage duration

Your personal data will be deleted as soon as they are no longer required to achieve the purpose for which they were collected. In the case of the collection of your personal data for the provision of the website, this is given as soon as you have left the website.

If your personal data is stored in log files, these are deleted after three months at the latest. If your personal data is stored beyond this period, it will be anonymized so that it can no longer be assigned.

iv. Possibility of objection and removal

The processing of your personal data to provide the website and the storage of your personal data in log files is mandatory for the operation of the website. Consequently, there is no possibility for you to object.

2. Use of technically necessary cookies

i. Legal basis

The legal basis for the processing of your personal data in the context of the use of technically necessary cookies is Art. 6 (1) lit. f EU-DSGVO.

ii. Purpose

The use of technically necessary cookies serves to simplify the use of our website for you. Some functions of our website cannot be offered without the use of cookies. For these, it is necessary that your browser is recognized even after a page change. Your personal data will not be processed in any other way.

iii. Storage duration

Your personal data will be deleted as soon as they are no longer necessary to achieve the purpose of their processing; this is particularly the case when you leave the website.

iv. Possibility of objection and removal

Cookies are stored on your computer in case of permission and transmitted from it to our website. Therefore, you have full control over the use of cookies.

By changing the settings in your Internet browser, you can disable or restrict the transmission of cookies. You can delete cookies that have already been stored at any time. This can also be done automatically. If cookies are deactivated for our website, it may no longer be possible to use all functions of the website in full.

3. Comfort improvement, website optimization, user behavior analysis involving the service "Matomo" (formerly Piwik).

i. Legal basis

The legal basis for the processing of your personal data within the scope of web analysis by the service Matomo for the purpose of comfort improvement, website optimization and user behavior analysis is our legitimate interest according to Art. 6 para. 1 lit. f EU-DSGVO.

ii. Purpose

Processing your personal data enables us to optimize the user-friendliness of our website. For this purpose, we use the open source service Matomo. Your personal data is processed in particular for the purpose of analyzing your use of our website or the individual functions and offers of our website. Through this analysis, we can continuously improve our website and design it in your interest. Insofar as your personal data is processed for this purpose, it is stored exclusively on our servers. 

iii. Storage period

Your personal data will be deleted as soon as they are no longer required to achieve the purpose of the processing. As a rule, we delete your personal data when using the Matomo service after 186 days. 

iv. Possibility of objection and removal

By changing the settings in your Internet browser, you can deactivate or restrict the evaluation of your behavior in the context of our website by the Matomo service. You can delete cookies that have already been stored at any time. This can also be done automatically. If cookies are deactivated for our website, it may no longer be possible to use all functions of the website in full.

4. Contact form and e-mail contact

i. Legal basis

The legal basis for the processing of your personal data transmitted in the course of contacting us is Art. 6 (1) lit. f EU-DSGVO. If the contact aims at the conclusion of a contract, Art. 6 para. 1 lit. b EU-DSGVO is an additional legal basis for the processing of your personal data.

ii. Purpose

The processing of your personal data in the event of a contact serves us solely to process your request.

iii. Storage duration

Your personal data will be deleted as soon as they are no longer required to achieve the purpose for which they were collected. For the personal data that was sent in the context of contacting us, this is the case when your request has been processed and legal retention periods do not prevent deletion.

iv. Possibility of objection and removal

You have the option at any time to object to the processing of your personal data in the context of contacting us for the future. In this case, however, we will not be able to further process your request. All personal data stored in the course of contacting you will be deleted in this case, unless legal retention periods prevent deletion.

5. Data subject input according to Art. 12 ff. EU-DSGVO

i. Legal basis

The legal basis for the processing of your personal data in the context of the handling of your data protection request ("data subject input") is Art. 6 para. 1 lit. c in conjunction with. Art. 12 et seq. EU-DSGVO. The legal basis for the subsequent documentation of the lawful processing of data subject input is Art. 6 para. 1 lit. f EU-DSGVO.

ii. Purpose

The purpose of processing your personal data in the context of processing data subject submissions is to respond to your data protection request. The subsequent documentation of the legally compliant processing of the respective data subject input serves to fulfill the legally required accountability, Art. 5 para. 2 EU-DSGVO.

iii. Storage duration

Your personal data will be deleted as soon as they are no longer required to achieve the purpose for which they were collected. In the case of the processing of data subject submissions, this is three years after the end of the respective process in accordance with § 41 BDSG in conjunction with § 31 para. 2 no. 1 OWiG.

iv. Possibility of objection and removal

You have the option at any time to object to the processing of your personal data in the context of the processing of data subject submissions for the future. In this case, however, we will not be able to process your data protection request any further.

The documentation of the legally compliant processing of the respective data subject input is mandatory. Consequently, there is no possibility for you to object.

6. Legal defense and enforcement

i. Legal basis

The legal basis for the processing of your personal data in the context of legal defense and enforcement is Art. 9 para. 2 lit. f; 6 para. 1 lit. f EU-DSGVO.

ii. Purpose

The purpose of processing your personal data in the context of legal defense and enforcement is the defense against unjustified claims and the legal enforcement and assertion of claims and rights.

iii. Storage duration

Your personal data will be deleted as soon as they are no longer required to achieve the purpose for which they were collected.

iv. Possibility of objection and removal

The processing of your personal data in the context of legal defense and enforcement is mandatory for legal defense and enforcement. Consequently, there is no possibility for you to object.

IV. Recipient categories

Within our company, those offices and departments receive personal data that need it to fulfill the aforementioned purposes. In addition, we sometimes use different service providers and transfer your personal data to other trustworthy recipients. These can be, for example:

  • Banks
  • SCHUFA
  • Scan service
  • Printers
  • Lettershops
  • IT service provider
  • Lawyers and courts

V. Your rights

You have the following rights with respect to us:

1. Right to information

You have a right to information about whether and which of your personal data is processed by us. In this case, we will additionally inform you about

  1. the purpose of processing;
  2. the categories of data;
  3. the recipients of your personal data;
  4. the planned storage period or the criteria for the planned storage period;
  5. Your further rights;
  6. If we have not been provided with your personal data by you: Any available information about its origin;
  7. if available: the existence of automated decision-making and information about the logic involved, the scope and the intended effects of the processing.

2. Right to rectification

You have a right to rectification and/or completion if your personal data processed by us is inaccurate or incomplete.

3. Right to restriction of processing

You have a right to restrict processing, provided that

  1. we verify the accuracy of your personal data processed by us;
  2. the processing of your personal data is unlawful;
  3. you need your personal data processed by us for legal prosecution after the purpose has ceased to exist;
  4. you have objected to the processing of your personal data and we are reviewing this objection.

4. Right to deletion

You have the right to request deletion if

  1. we no longer need your personal data for its original purpose;
  2. you revoke your consent and there is no further legal basis for processing your personal data;
  3. you object to the processing of your personal data and - unless it is direct marketing - there are no overriding reasons for further processing;
  4. the processing of your personal data is unlawful;
  5. the erasure of your personal data is required by law;
  6. your personal data was collected as a minor for information society services.

5. Right to information

If you have exercised your right to rectification, erasure or restriction of processing, we will notify all recipients of your personal data of this rectification, erasure of the data or restriction of processing.

6. Right to data portability

You have a right to receive your personal data processed by us on the basis of consent or for the performance of a contract in a structured, common and machine-readable format and to transfer it to another controller. If technically feasible, you have the right to have us transfer this data directly to another controller.

7. Right of objection

You have the right to object to the processing of your personal data in case of special reasons. In this case, we will no longer process your personal data unless we can demonstrate compelling legitimate grounds for the processing.

In the case of processing of your personal data for the purpose of direct marketing, you have the right to object at any time.

8. Right of revocation

You have the right to revoke any consent given to us at any time. The revocation of consent does not affect the lawfulness of the processing carried out on the basis of the consent until the revocation.

9. Right to complain to a supervisory authority

Without prejudice to any other administrative or judicial remedy, you have the right to lodge a complaint with the competent supervisory authority if you believe that the processing of your personal data by us violates the EU GDPR.

The competent supervisory authority for us is:

Der Hamburgische Beauftragte für Datenschutz und Informationssicherheit
Ludwig-Erhard-Straße 22, 7. OG
20459 Hamburg

If you have any queries, please do not hesitate to contact our data protection officer at any time.